Digital Archiving Policy
Contents published in the Electronic Journal of Microbiology Research (JMR) are archived in the RES Publishers official website www.respublishers.com to guarantee long-term digital preservation.
The JMR is committed to the long-term preservation and accessibility of its published content. This digital archiving policy demonstrates our commitment to ensuring the availability, reliability, and retrievability of scholarly content and remain accessible to readers, researchers, and institutions worldwide, while also adhering to best practices in digital preservation. This policy outlines the steps taken to ensure that published content is archived and available for future access, with an emphasis on the integrity and sustainability of the journal’s materials.
1. Long-Term Digital Preservation
The Electronic Journal of Microbiology Research ensures that all published articles are archived for long-term accessibility. The journal follows a digital preservation strategy to safeguard its content for future generations of researchers and readers. The preservation approach includes:
• Digital Preservation Services: The journal deposits its content with trusted third-party archiving platforms, such as CLOCKSS (Controlled LOCKSS), Portico, and other well-established digital archiving services. These platforms are recognized for ensuring the long-term availability of digital scholarly content, even if the journal undergoes changes in management or platform.
• Institutional Repositories: Authors are encouraged to deposit their published articles in their institution’s repository, which helps increase visibility and ensure long-term preservation. This also facilitates compliance with funding agency requirements for open access.
• Public Access: As an open-access journal, all articles published in JMR are freely accessible online, ensuring that content remains widely available and discoverable by the global academic community.
2. Archiving of Published Content
• Full-Text and Metadata Preservation: Once an article is published, the full text, including the abstract, references, figures, and tables, is stored in a secure digital archive. In addition to the content itself, metadata associated with the article—such as author information, keywords, publication date, and DOI—are preserved. This ensures that articles remain searchable and accessible.
• Supplementary Materials: Any supplementary materials such as data sets, video files, and additional figures are also archived alongside the main article. Authors are encouraged to upload supplementary materials to recognized repositories or the journal’s platform to ensure the research is complete and reproducible.
3. DOI (Digital Object Identifier)
Each article published in JMR is assigned a DOI (Digital Object Identifier), which is a permanent, unique identifier for each article. The DOI ensures that articles can always be found and cited, even if the article is moved to a different platform or repository. The DOI remains active, allowing for continued discoverability and reference.
4. Archive Accessibility
• Open Access: All published articles are available under an open-access model, meaning they are freely accessible to anyone without a subscription or paywall. This ensures that the content remains widely available for as long as the journal is active.
• No Embargo Period: Articles are made available immediately upon publication. There is no embargo period, and content remains accessible at all times.
• Digital Formats: The journal publishes articles in widely accepted digital formats such as PDF and HTML, making them accessible on different devices and for various purposes, such as sharing, citation, and printing.
5. Backup Systems
To ensure the integrity and security of its digital content, the journal maintains robust backup systems. All published content is regularly backed up to prevent loss due to unforeseen events or technical issues. Backup copies are stored in secure locations to guarantee data preservation.
6. Legal Compliance and Copyright
The JMR operates under open-access licensing, and authors retain copyright of their published works. The journal ensures compliance with international copyright and intellectual property laws regarding digital archiving, enabling authors to share their research freely while maintaining legal protection.
7. Retractions and Corrections
In the event that an article is retracted or corrected after publication, a formal retraction or correction notice will be issued. The retracted or corrected article will remain in the archive, with appropriate annotations that explain the reason for the change. This ensures transparency and allows for the accurate record of scholarly work.
8. Ensuring Access to Future Generations
The Electronic Journal of Microbiology Research is committed to ensuring that its published content remains accessible, discoverable, and preserved for future generations. We strive to stay up-to-date with evolving archiving standards and technology to maintain the journal’s presence in the scholarly record.
9. Continuous Review and Improvement
The journal’s archiving policy is reviewed periodically to ensure that it aligns with evolving standards in digital preservation and to improve the accessibility and sustainability of its content. The editorial board works to incorporate best practices and emerging technologies to maintain the highest level of content preservation.
10. Commitment to Preservation
Through these archiving practices, Electronic Journal of Microbiology Research ensures that all published articles remain a valuable resource for researchers, healthcare professionals, and scholars for the long term, contributing to the advancement of knowledge in the field of medicine.
11. Indexing and Preservation Partnerships
The Electronic Journal of Microbiology Research actively pursues inclusion in recognized indexing and preservation databases (e.g., DOAJ, PubMed Central, Scopus) that contribute to content discoverability and archiving integrity. Indexed content in these databases serves as an additional layer of long-term preservation and global reach.
12. ORCID and Persistent Author Identity
To support digital preservation of author contributions and identity, the journal encourages the use of persistent identifiers such as ORCID iDs for all authors.
13. Inclusion in DOAJ Seal Standards
The journal strives to meet the requirements of the DOAJ Seal, a mark of adherence to best practices in open-access publishing and digital preservation.
14. Disaster Recovery Plan
In the event of a system failure, data corruption, or security breach, the journal maintains a disaster recovery plan to restore full access to all archived content without loss or compromise.
15. Legal Deposit with National Libraries (if applicable)
Where legally required, the journal archives a digital copy with national libraries or governmental repositories to comply with national digital archiving laws.
16. Machine Readability for AI / Data Mining
Articles are published in formats that support machine readability and are compatible with text and data mining (TDM) tools, contributing to advancements in AI-driven research.